Category Archives: Hanging Signage

Now That You’ve Decided to Rent Your Display

Now That You’ve Decided to Rent Your Display

  • Think ahead about future shows . . . you’ll save time and money
  • Graphics are just as important whether you rent or own your exhibit
  • Be proactive about wire management. There should be a plan
  • With all the talk about “Green Displays,” nothing is “greener” than a rental exhibit
  • Make sure you have clear, detailed set-up instructions

There are lots of articles about the benefits of renting vs. buying a trade show display, but, I don’t recall ever reading an article that discussed the do’s and don’ts once you’ve decided to rent. After 20 years of managing exhibit rentals for clients, including the past five managing the Rental Program for a large display manufacturer, I’ve learned that deciding to rent is the easy part. The hard part comes after the rental decision has been made. With all humility, please allow me to share these tips from someone who has experienced his fair share of rental bruises over the years.

Think Ahead about Future Shows

You’ve decided to rent your exhibit. Now take it a step further by planning your trade show schedule over the next two to three years. Developing a long-term plan could save you thousands of dollars by committing to a multiple-show rental contract. Most companies offer a substantial discount if you agree to multiple rentals up front, even for various size exhibits and different designs.

Customization

Rental exhibits have come a long way. Work with a company that’s willing to offer customization so you can achieve your specific exhibit marketing goals. Everyone should be wondering, “Is it a rental or not?” There are a number of ways to achieve a custom look. It can be achieved with graphic applications and/or materials such as infill panels for conference rooms and workstations. Sometimes all it takes is a small accent piece with your corporate colors to make a big difference in the overall design. Just because you’re renting doesn’t mean you don’t want to jazz it up a bit and give it your own personal touch. It should have a similar look and feel to an exhibit you would purchase but with the added benefit that you can change things out from show to show.

Graphics

Be sure you have all of the specs you need for your graphics. There are many graphic applications. Working with an exhibit professional will ensure that you choose the method that works best for your rental exhibit. And if you choose to sign a multiple show contract, you’ll want to design your graphics with future shows and exhibit designs in mind. There are usually graphic components that can be re-used, so keep that in mind as you work through each design concept.

Monitors

If you’re planning to use monitors, check that the mounts can be incorporated into the design. In other words don’t waste money on monitor stands if you can use the existing structure. A good rental exhibit company will offer a variety of solutions for monitors and wire management.

Cord/Wire Management

Review your wire management plans for any electrical cords for lighting, monitors, or any products in your booth. All too often, this is overlooked until you’re standing in your fully assembled booth. There’s nothing like that awful feeling of seeing a tangled bunch of cords and having no idea of how to hide them. There should be a plan for the cords and how to manage them long before you arrive in the show hall. Remember What You Own Keep a file (with photos and dimensions) of all of the graphics you own. More than likely they can be re-used for future shows. Exhibit companies often offer free storage services for graphics used for multiple rentals. In addition, note of any other items you included with your shipments to ensure everything gets returned.

The GreenFactor

Your decision to rent may not have come from a concern about the environment, but guess what, you couldn’t be using a greener exhibit! Many rental exhibits use sustainable components, such as recyclable aluminum, fabrics, and reusable packaging. Regardless, there’s no greener way to exhibit than by renting your exhibit. It’s worth promoting to your internal team and sharing with your customers in a pre- or post-show marketing campaign. And don’t forget the flooring. There are lots of green flooring alternatives.

Shipping

One of the reasons you decided to rent was because you wanted to lessen the headaches that come with managing your own exhibit property. Talk to your exhibit company about coordinating the shipping for all of your shows. One of the key benefits (other than just having one less thing to think about) is that if something goes wrong and a claim needs to be filed, the exhibit company will take care of it. Plus, they typically use the same carrier for most of their shipments so their rates are very competitive. Be sure to request a tracking number and notification that your shipment has arrived.

Set-up Instructions

This is very important! Be sure that set-up instructions/diagrams are part of the deal. Whether you’re supervising the set-up or contracting that service out to someone else, demand that you have instructions and photos showing how it goes together. This will save you a lot of time and money! Also make sure that the company you’re working with provides pre-show staging services and photographs before shipping the exhibit to your show. Photos serve two purposes: they’re very helpful during the set-up, and they’re proof that your finished exhibit looks the way it’s supposed to look.

For more information about trade show or event marketing, give us a call or Contact Us. We welcome the opportunity to assist you with your next show.

Article Author:

Mel White
Classic Exhibits Inc.

7 Questions You’ll Never Ask About Your Trade Show Display

7 Trade Show Display Questions

Over the years, I’ve learned the questions most exhibit buyers will ask. They’ll ask how it assembles. They’ll spend hours questioning the exhibit design and tweaking the graphics. Of course, there will be questions about price, delivery, and weight. They may even ask to see the warranty.

However, there are questions the exhibit buyer won’t ask. How do I know? Because no exhibit manager has ever asked me these questions… and they should.

Q1. Will the Metal Look the Same After 10 Shows?

Have you ever bought a screwdriver at a discount store only to have the tip twist? So you throw it away and realize that a Kraftsman isn’t a Craftsman. About 60-70% of all trade show exhibits have a skeleton of aluminum extrusion. Sometimes it’s visible. Sometimes it’s not. The dirty little secret is that it’s cheaper to use low quality extrusions with thin walls and a sub-par finish. Over time, it distorts, mars, and looks tarnished after a few shows. Your new booth becomes a used booth before you’ve wrapped-up your current marketing campaign.

Ask about the manufacturer of the extrusion? There are recognized names and then there are Kraftsman. You may not recognize the name but that’s the beauty of Google. If someone tells you, “an extrusion is an extrusion,” walk away.

Q2. What’s the Quality of the Fabric Graphics

The rise of Fast Fashion has revolutionized the apparel industry (think H&M and Forever 21). There’s a market for disposable fashion. It’s cheap and attractive. But no one expects it to last or have the attention to detail of high-quality apparel.

Fabric for graphics, like clothing, is not all the same. Most inexpensive displays are shrouded with thin, stretchy fabric made with low quality zippers or cheap velcro. And yes, there’s a pecking order to hook and loop as well. The fabric graphic is meant to be disposable… even if it’s not sold that way. You can feel the difference. Trust your hand.

Q3. What’s the Quality of the Fabric Printing

No one ever thinks about this. But they should. Dye-sublimated printing, the predominant type of printing for fabric graphics, is a high-tech process. And with any technology, the latest and greatest is old news in about 12-18 months. The previous generation of dye-sub printers get sold to second or third-tier printers. If you’ve ever seen the difference between a HD dye-sub graphic and a 4-color one, you know what I mean. Skin tones are more realistic. Black is black not dark grey. There’s no color banding . You get the picture.

Ask when the printer was manufactured (not re-manufactured or purchased). And even if it’s only been owned by a little old lady in Pasadena and stored in a garage, it’s still an AMC Hornet.

Q4. Is the Packaging Material Reusable?

You just bought a new pair of Beats by Dre headphones. They sound great, but you’ve decided you want them in black and not fuchsia. Good luck getting it back in the packaging. It was meant for marketing not for re-marketing. Far too many trade show displays are packed to prevent damage before the first show. But what about damage after the second, third, or thirty-third show?

High-quality reusable packaging costs more than bubble wrap and thin foam. Smart, well-engineered packaging is like finding $20 in your wedding, funeral, and holiday party pants. It’s an unexpected miracle that keeps on giving.

Q5. Are Replacement Parts Available?

Folks send me photos asking me to identify a part. That’s rarely an issue if it’s from a major display manufacturer. However, it’s usually from a $699 pop-up or tube structure. Let’s be honest. There are no parts. There never were any parts. It wasn’t sold to have replacement parts any more than a $17 toaster. It’s meant to go into the landfill after a half-a-dozen uses.

Now if that idea appalls you, then ask your supplier if quality replacement parts are available, what is the cost, and how quickly can you get them? Oh… and if they are only available through Smiling Sammy’s Display Store, then that’s a really, really bad omen. He’s gotta a guy who knows a guy. Good luck with that.

Q6. How Do You Handle Wire Management?

There’s no middle ground on this. It looks good or it looks really, really bad. Those electrical and A/V cords have to go somewhere. More often than not, the cord management for most exhibits resembles a Jamaican Rastafarian on a bad hair day. But it doesn’t have to be that way.

You have to identify what electrical devices will be in the booth and where they’ll be located with your supplier. And that includes anything you maybe renting. Ask your supplier about their solution for lights, monitor cords, etc. If they stumble — run. It means the solution is likely to resemble white twist ties from plastic garbage bags.

Q7. What are the Designer’s (Exhibit and Graphic) Qualification?

Everyone is creative. To a point. Chainsaw sculpture, toilet roll cozies, saw blade paintings. I’m not here to judge. Well, maybe a little. Most of us are out of our element when it comes to exhibit and graphic design. And like wire management, there’s no middle ground. Great exhibit designers have years and years of experience working on a variety of projects (custom, portable, modular) with collaborative input from other exhibit designers. That’s how they get experience, perspective, and context.

The same is true with graphic designers… but with a twist. They must have experience designing graphics for trade show displays. That’s the key. It doesn’t matter if they are Rock Stars with web design or print advertisements. You don’t want an occasional trade show designer to be the lead designer. If you have an in-house designer familiar with your brand, then make the design process collaborative. Graphic design for trade show displays is a craft. Trade show designers have learned what works and what doesn’t to attract attendees on the show floor.

These questions may make your trade show exhibit supplier uncomfortable. Good. That’s how you’ll know if you chose the right one.

Article Author:

Mel White
Classic Exhibits Inc.

What You Should Know about Graphic Design

What You Should Know about Graphic Design

  • The more information you provide, the more likely the final result will match your objectives
  • Graphic designers work on an hourly rate
  • It pays to remain loyal
  • Trust your instincts!

When it comes to graphic design, I am an idiot. I’m not embarrassed to admit it, although I probably should be since I manage marketing for three divisions. Yet, there’s rarely a day that I don’t make graphic design decisions about our websites, sales literature, email marketing broadcasts, and trade show displays. Does my lack of graphic design expertise show? I certainly hope not.

Like most marketing managers, or any manager who understands his or her limitations, I rely on talented people, such as graphic designers. Not only do they understand the tools, such as Photoshop, Illustrator, or InDesign, but they spend their days immersed in graphic design issues. They understand the nuances and the trends. They remind me that this color text on that background is unreadable and that I’ve created visual clutter and confusion in my effort to show too much.  If I ask them to add a “star burst” with a price, they guide me to a more contemporary solution that doesn’t reek of 1980’s clip art.

Fortunately, I’ve learn some valuable lessons over the years regarding graphic design, which I’ll share. These aren’t font, color, or layout tips. Remember, I’m an idiot. These are tips for anyone working with graphic designers, tips that will save you time, money, and slow the aging process.

Four Valuable Lessons about Graphic Design

It’s Your Project, Part 1:  I’d hate to be a graphic designer and work with most clients. Their expectations are unrealistic, their directions are vague, and their budget is pitiful. Most clients don’t know what they want and expect the graphic designer to be psychic. Clients will use terms like “modern” and “visually striking” and “colorful” and expect those concepts to be transparent to anyone. They are not, any more than a “tree” looks the same to someone living in New England or the Pacific Northwest or Australia. Take ownership of your project. The more information you convey to the graphic designer, the more effort you put into prepping the project, the more likely the final result will match your objectives. Take the time to collect examples of ads, websites, and sales flyers that you like. Graphic designers are visual. They’ll take those cues and use them to create your design. Too often I hear someone say, “I wanted something original and didn’t want to influence the creative process by being too specific or showing them examples.” Really? When did vagueness become a muse? Go ahead and be lazy. Just don’t pretend that your laziness is a brilliant creative design strategy.

It’s Your Project, Part 2. Let’s say you decide to ignore my advice in Part 1. I’m not offended, but I am snickering behind your back. Your graphic designer loves and hates you. You’ve made their job much harder, but you’ve made them a little richer. Most graphic designers work on an hourly rate with incremental time minimums. You are now paying for pondering and investigating and false starts. Each back and forth is getting you closer to your perfect design, but you’re paying for the privilege of having a graphic designer at your beck and call. If you work best following this process and have the budget, then hire a graphic designer full time or recognize that time is money, your money, and don’t complain when you get the final bill.

Mind Meld = Success and Increased Productivity. I’ve worked with the same graphic design firm for nine years. They are good, which is the most important criteria. Equally important is that we now have a history together. They understand what I want. I understand how best to communicate with them. They understand the exhibit industry and, in fact, have gone out of their way to learn about the trade show business — the graphic requirements, the shows, the publications, and much more. They have grown with us and have been instrumental in developing the graphics and branding for Visionary Designs, Sacagawea Portable Hybrid, Magellan Hybrid, and Perfect 10 Portable Displays.

The lesson . . . once you’ve found a graphic designer (or design firm) that you respect and like, it pays to remain loyal. They’ll watch your back with ad agencies and suppliers. They’ll guard your branding, even when you want to trample all over it because of a wild idea at 2 am with a shelf life of 24 hours. You’ll develop a communication shorthand, which saves you money and them aggravation. Each project is still your project but getting from point A to Z, generally skips about half the alphabet.

Trust Your Instincts. It got you this far, and unless you have a history of flops, bad decisions, and marketing Hindenburgs, you’ve learned something valuable along the way. Be open to advice. But trust your instincts. If you are wrong, you’re wrong. Heck, it was only a job in a down economy with little chance of future employment. ; – ). Finally, be amazed. There are lots and lots of people who call themselves graphic designers. Just as there are lots of people who call themselves investment advisors (GRRR!) or bankers (double GRRR!). When you find a talented graphic designer, one who syncs with your vision and your personality, hold on tight and be amazed.

For more information about trade show or event marketing, give us a call or Contact Us. We welcome the opportunity to assist you with your next show.

Article Author:

Mel White

ABC’s of Trade Show and Exhibit Marketing

Exhibit Marketing

  • Exhibit marketing is more than just selling from a booth space
  • Trade shows allow companies to showcase their achievements, build their business, and maintain their competitive edge
  • You can learn to be an exhibit marketing guru. Become certified
  • Understand and track your ROI. Creating a well-defined budget is the best method to track and manage your total investment in a particular show
  • If you need help, rely on your local exhibit consultant or contract with an exhibit consulting firm

What is Exhibit Marketing?

Exhibit marketing is all about marketing your products or services to buyers at expositions, conferences, and trade shows. A successful exhibit marketing program will be rewarded with increased revenues, referrals, and industry networking. The goal is to understand how exhibit marketing differs from the other types of marketing.

Exhibit marketing is more than just selling from a booth space. For many industries, it’s about bringing people and companies together to promote accomplishments, stimulate thought, share knowledge, build relationships, spur the competitive spirit, and reward entrepreneurial efforts. Exhibit marketing not only introduces buyers to sellers, but also fuels the competitive spirit by filling a hall with competitors, partners, and suppliers, each with goals and dreams of success. Trade shows allow companies to showcase their achievements, build their business, and maintain their competitive edge.

Exhibit marketing, like any marketing, must be learned through experience and education. Exhibit marketing isn’t taught in most colleges and universities, or covered in most marketing reference books, but if you are new to exhibit marketing, you can learn a great deal about it on the Internet and from your local exhibit consultant before risking a single marketing dollar.

Exhibitors must learn how to attract interest, to be remembered, and to turn prospects into customers. At a trade show, buyers and sellers are overloaded with choices and information. As an exhibitor, your marketing message can be consistent from show to show, or it can be tailored to the show and the location. Good marketing and salesmanship, however, are always involved.

Types of Exhibit Marketing

There are different types of exhibit marketing: retail, business-to-business, and event marketing. Retail shows typically focus on selling products and closing deals directly at the booth. Business-to-business shows focus on forging new relationships that are cemented after the show. Event marketing aims more towards delivering a message or creating brand awareness.

Exhibit Marketing Training

In the United States, there are trade shows for trade show professionals: EXHIBITORLIVE, E2MA The Red Diamond Congress, and IAEE Expo Expo. These shows offer trade show certification for people wanting to complete a curriculum of classes and seminars. The curriculum aims to cover all aspects of exhibit marketing. The classes are taught by industry experts whose expertise and opinion may vary. These certification programs, along with on-line resources and exhibit marketing books, provide enough basic information to develop an effective marketing strategy for your company.

Return on Investment (ROI)

Research shows that attendees recall only 15% of the companies they visit on the show floor. The other 85 percent are forgotten. The reasons vary. The company may have a weak exhibit or an ineffective sales presentation. Some companies are simply forgotten due to the inherent clutter and sensory overload of a trade show. This research data should be very important to you. You must never forget that show participation is a competition for attendee time and retention. Your ROI is directly related to your attention to, and overall performance in, all aspects of trade show marketing.

Creating a well-defined budget and comparing it against actual expenses is the best method to track and manage your total investment in a particular show. If you sell products in a retail show, then the revenue is easy to tally up and compare to the expenses for the ROI. If your show is one where prospecting, branding, and market positioning are the norm, then the ROI is more difficult to measure. Other benefits are difficult to measure but quite valuable just the same. These intangible benefits may be direct or indirect, and exhibit marketers look for subtle hints of these returns and weigh them against the opportunity cost of not exhibiting.

Using an Exhibit Consulting Firm

If conducting research on the web or taking exhibit-marketing seminars isn’t sufficient, you may want to consider using a consulting firm that specializes in helping companies succeed with their exhibit marketing efforts. Often these consulting firms cover general marketing as well as exhibit marketing. These firms provide a fresh perspective and advice based on years of experience. Typically, they bring a level of seasoned exhibit marketing experience along with the desire to find successful marketing solutions for your company.

Survey Service Providers

If you are looking for research information to support your exhibit marketing decisions, there are companies that provide research and survey services for this purpose. Speak with an exhibit consultant about which firms the consultant recommends.

For more information about trade show or event marketing, give us a call or Contact Us. We welcome the opportunity to assist you with your next event.

Article Author:

Mel White
Classic Exhibits Inc.

Do You Believe in Trade Shows?

Do You Believe in Trade Shows?

Most exhibitors don’t have a plan when it comes to trade show marketing. They purchase a display, which they think is THE PLAN. So before I harangue you with the obvious suggestions, let’s talk. Really talk.

You are probably a sales/marketing professional if you are reading this. You rely on Act-On, Marketo, or HubSpot for automation. You use CRM software like SalesForce or Infusionsoft. You have a comprehensive email campaign strategy and track it with Constant Contact, Yesware, or MailChimp.

When you have challenging problems, you tap into consultants for lead generation, sales training, social media, and SEO. And, when it comes to advertising, you have a team dedicated to maximizing your spend and metrics. In this hyper-competitive marketplace, you need every advantage that money, strategy, and discipline can bring.

And Then You Wing It!

Do You Believe in Trade Shows? That’s not meant to be a loaded question. You either do or you don’t. There’s no middle ground because exhibitors who “waffle” when it comes to trade show marketing are mostly wasting their money.

That’s not to say that trade shows are the same as trade shows pre-Internet. They’re not. Trade shows are much more efficient than they used to be because most attendees no longer “walk” the floor. They “research” and “shop” the floor just like they would an online purchase. They’ve already decided who they’ll visit days, even weeks before their feet hit the aisle carpet. Getting them to your booth pre-show is now more important than luring them into your booth at the show. stk313213rkn

Do You Believe in Metrics and ROI? Of course you do. Imagine conducted a sales/marketing meeting or presentation without metrics. You love numbers. You love studying and reciting them to others like parables from the Bible. You get visibly excited using a spreadsheet to compare the Toledo to the Albuquerque office.

But, when it comes to your trade show marketing, you are like a four-year old with blocks, relying on the # of leads to judge success. Sadly, you pat yourself on the back if the leads are electronic and not a roll of paper cascading off the counter. For most exhibitors, anything beyond that falls into quantitative voodoo. There’s no measuring costs per show, return on sales, or contribution margin per client.

Are You a Good Judge of People? You should be. It’s kinda required for anyone in sales and marketing. At every trade show, you are doing two things: meeting with customers and suppliers and evaluating your trade show staff. Far too often, we are spectacular at the first and abysmal at the second. We view trade show staffing along the same lines as a wedding invitation — the more the merrier and we pray no one gets so drunk they puke in public. When we do hold staffers accountable, it’s condensed into a pre-show rally which includes 10 minute booth training. It’s a joke.

Are You an Expert in 3D Marketing? I won’t bother to feed your ego on this one. You aren’t an expert. Not even close. You may be an expert at banner ads or print advertising or closing techniques, but you probably don’t know squat about exhibit design and trade show marketing. How do I know? Experience working with exhibitors and walking shows. Now, don’t misunderstand me. You know marketing and you know sales, but you decided at some point to believe that trade show marketing is more of the same. It is and it isn’t, and you’ll blow a ton of money until you know what works and what doesn’t.

Take Some Advice from a Trade Show Professional

VK-5088aaI mean this literally. Take some advice from a trade show professional.

1. Work with your Exhibit House. Exhibit Houses and Distributors do much more than design and build exhibits. They work with exhibitors on strategy, show services, ROI tracking, booth training, etc. They see the painful mistakes that their clients make that cost them money and prevent them from succeeding at trade shows. Believe me . . . they want your trade show marketing to be wildly successful. That way you’ll add more shows to your schedule, you’ll purchase new exhibits, and you’ll tap into their services.

2. Work with Independent Consultants. Like any industry, the trade show industry has seasoned independent consultants who want to share their advice for a fee. Some are generalists. Others specialize in booth staff training or ROI measuring or social media marketing or lead generation or overall trade show marketing. They know their stuff. They are paid to know their stuff. Don’t know who they are? Ask your exhibit house or use this niffy tool called Google. That said . . . always get references and do your homework.

3. Become an Expert. You can either continue to whine or you can take classes at EXHIBITOR or the E2MA Red Diamond Congress. There are hundreds of classes each year on every imaginable topic related to trade shows and trade show marketing. The classes are a great place to meet industry professionals and share your successes and failures with colleagues. For such a big industry, it’s actually a very small community.

No one can know everything. And what’s true for marketing automation software or social media advertising is also true for trade shows. Know what you don’t know and for everything else, seek help.

Article Author:

Mel White
Classic Exhibits Inc.

Standard USA Booth Regulations and Types

Standard Booth Regulations (USA)

There are four types of booth configurations: Standard/Linear, Perimeter Wall, Peninsula, and Island. The following booth display rules are typical for U.S. Trade Shows and Convention Halls. However, regulations vary by convention center and even within show halls. Contact show management for specific regulations.

Standard/Linear Booth (10′ depth)

Any booth that shares a common back wall and abuts other exhibits on one or two sides.

Maximum height is 8′. This 8′ height may be maintained on the sidewall of your booth up to a distance of 5′ from the front aisle. The remaining length of the sidewall may be no higher than 4′.

A corner booth is a linear booth exposed to aisle on two sides. All other guidelines for linear booths apply.

Note:  Hanging signs are not permitted over standard/linear booths.

Perimeter Wall Booth (10′ depth)

A standard/linear booth found on the perimeter walls of the exhibit floor.

The maximum height is 12′. This 12′ height may be maintained on the sidewalls of your booth up to a distance of S’ from the front aisle. The remaining length of the sidewall may be no
higher than 4′.

Note:  Hanging signs are not permitted over perimeter wall booths.

 

Peninsula Booth

Any exhibit 20′ x 20′ or larger with a depth from the common back wall to the aisle of at least 20′ and with aisles on three sides. There are two types of Peninsula Booths:  (a) one that backs up to Linear Booths, and (b) one that backs p to another Peninsula Booth and is referred to as a “Split Island Booth.”

For all peninsula booths, the exterior of the back wall must be plainly finished and may not contain booth identification, logos or advertisements.

If backed by a row of standard/linear booths, the back wall may be no higher than 4′ for a distance of 5′ from either side aisle and 20′ high in the center of the back wall. These height restrictions must be maintained for a distance of 10′ from the back wall.

Where two (2) peninsula booths share a common back wall (“split Island”), the maximum height may be 20′ in all areas of the booth, including the back wall (same as Island Booth rules, below).

Note:  Hanging signs are permitted over peninsula booths that are 20′ x 20′ or larger.

 

Island Booth

Any exhibit 20′ x 20′ or larger and is surrounded by aisles on four sides.

Regulations vary by exhibit hall but the following are typical examples:  Maximum height of 30′ in all areas of your booth allowed in North Hall and Central Halls 3-5. Maximum height of 20′ in all areas of your booth is allowed in Central Halls 1-2. Maximum height of 22′ in all areas of your booth allowed in South Halls. No limitations on the number of solid walls for your Island booth. Be sure to check the hall regulations.

Note:  Hanging signs are permitted above island booths.

 

OTHER CONSIDERATIONS

Canopies and Ceilings

Canopies, including ceilings, umbrellas and canopy frames, can be either decorative or functional (such as to shade computer monitors from ambient light or for hanging products). Canopies for Linear or Perimeter Booths should comply with line-of-sight requirements.

The bottom of the canopy should not be lower than 7 ft. (2.13m) from the floor within 5 ft. (l.52m) of any aisle. Canopy supports should be no wider than three inches 3 in.(08m). This applies to any booth configuration that has a sight line restriction, such as a Linear Booth. Fire and safety regulations in many facilities strictly govern the use of canopies, ceilings, and other similar coverings. Check with the appropriate local agencies prior to determining specific exhibition rules.

Covered ceiling structures or enclosed rooms, including tents or canopies, shall have one smoke detector placed on the ceiling for every 900 square feet.

Hanging Signs and Graphics

Hanging signs and graphics are permitted upon approval in all standard Peninsula, Island and Split Island Booths, with a maximum height of sixteen feet (16 ft.)(4.87m) to the top of the sign as measured from the floor

Whether suspended from above or supported from below, they should comply with all ordinary use-of-space requirements (for example, the highest point of any sign may not exceed the maximum allowable height for the booth type). Double-sided hanging signs and graphics shall be set back ten feet (10 ft.)(3.05m) from adjacent booths and be directly over contracted space only.

Theatrical Truss and Lighting

Ceiling-supported theatrical truss and lighting are permitted in all standard Peninsula, Island and Spilt Island Booths to a maximum height of twenty feet (20 ft.)(6.1m) where ceiling permits. Ground-supported truss may not exceed the maximum allowable height for the booth type. Logos or graphics are not permitted over the sixteen-foot (l6fl)(4.87m) height restriction and must have four feet (4 ft.)(1.22m) of separation from the top of the sign to the top of the truss.

Exhibitors should adhere to the following suggested minimum guidelines when determining booth lighting:

  • No lighting, fixtures, lighting trusses or overhead lighting is allowed outside the boundaries of the exhibit space.
  • Exhibitors intending to use hanging light systems must submit drawings for approval by the published deadline date.
  • Lighting must be directed to the inner confines of the booth space. Lighting must comply with facility rules.
  • Lighting which Is potentially harmful, such as lasers or ultraviolet lighting, should comply with facility rules and be approved in writing by exhibition management.
  • Lighting that spins, rotates, pulsates, and other specialized lighting effects should be in good taste and not interfere with neighboring Exhibitors or otherwise detract from the general atmosphere of the event.
  • Reduced lighting for theater areas should be approved by the exhibition organizer, the utility provider, and the exhibit facility.

For more information about trade show or events marketing, give us a call or Contact Us. We welcome the opportunity to assist you with your next event.

Article Author:

Mel White

10 Tips for Any Trade Show Newbie

Trade shows can intimidate anyone new to exhibit marketing. The best course is to dive into the pool. The following tips — from the shallow end of the pool — will get you started. When it’s time to swim laps, review the other 50+ Trade Show Articlesguaranteed to turn you into Michael Phelps (or Mark Spitz for those of us with grey hair).

10 Tips for any Trade Show Novice 

1. A trade show is neither a vacation nor a death sentence. Although it may feel like a death sentence during teardown.

2. Be nice to the labor. They can solve most problems or create headaches. The Golden Rule applies until they piss you off. When they do, contact your I&D labor provider or show management. Also, the laborer(s) in your booth didn’t write the hall rules. If you disagree with the rules, contact your I&D labor provider or show management.

3. Breath mints are more valuable than gold or platinum at a trade show.

4. Comfortable shoes are more valuable than breath mints, unless you are wearing comfortable shoes and chatting with someone who clearly needs a 3 lb. breath mint.

5. Rule of Three — This is a sad but true fact regarding labor at most trade shows. If three people are assigned to your booth, one person will be a star, one person will be average, one person will be a dufus. Hire nine people and you’re guaranteed to have three stars and three dufasses. Sometimes you get lucky, and the ratio works in your favor. Sometimes not (I could name show halls where this is guaranteed to happen, but I’d have to check under my hood every time I start my car).

6. No two shows are the same. Think of each show as a first date. Look your best and do your homework about the show, the attendees, and your competitors.

7. Every exhibitor has a “Joe.” He drinks too much, gambles too much, and wanders too much. He’s like the explorer Ferdinand Magellan, constantly circumnavigating the show hall. About a half a dozen times a day, you’ll wonder what happened to Joe. Five minutes ago he was sucking down his third espresso, leaning on the counter, and ogling anything with two X chromosomes. Suddenly he’s gone . . . again.

8. Be ruthless about evaluating your show graphics. Everything else is secondary. Replace them BEFORE they need to be replaced.

9. I Bet You 50 Bucks You’ll Forget One of the Following:  wire management for the exhibit, cleaning supplies, business cards, belt (happens to me at least twice year . . . two belts in Las Vegas = one mortgage payment), lip balm (again, crazy, ridiculously expensive in Vegas), phone charger, your moral compass.

10. FINALLY, work with professionals, whether it’s a graphic designer, an exhibit consultant, or a certified trade show manager. Trade show exhibit marketing is a craft learned the hard way through trial and error.  It’s easy to burn through a lot of money before you finally figure out what works and what doesn’t work. Don’t stumble through a year or two of mistakes when you can rely on experts who can save you time, money, and embarrassment.

Bonus Tip:  For goodness sake, get some fresh air and a little sunshine once in awhile! Your mood will improve by a 1000 percent. And just once, put on the workout gear you bring to every show, put in the dresser drawer, and repack (unused) in your suitcase. Exercise is good.

For more information about trade show or event marketing, give us a call or Contact Us. We welcome the opportunity to assist you with your next event.

Article Author:

Mel White
Classic Exhibits Inc.

What’s the Expiration Date of Your Trade Show Display?

Has Your Exhibit Passed Its Freshness Date? 

Trade show displays, like yogurt and milk, have expiration dates. While it may not be printed on the box, it’s not hard to spot one that’s starting to spoil. Here are 20 Clues it’s time to buy a new exhibit.

You Know It’s Starting to Smell When . . .

1. Graphics are attached with Velcro to a fabric backwall. While that may be OK for a FFA display at the county fair, it’s no longer acceptable at a professional trade show.

2. I&D won’t touch your property without hazardous duty pay. When show labor has to don hazmat suits before starting an install, that’s not a good sign.

3. Duct tape is an important design element. And you’re excited it now comes in designer colors — Baja Blue and Desert Sunset Yellow.

4. When your booth was purchased, a quarter could transform your hotel bed into Vibrating Magic Fingers. Ahhhhhh!

5. Attendees compliment the “vintage” theme of your booth and graphics. “Very retro!”

6. You decide to re-print your graphics and hand the graphic designer a floppy disk.

7. There are more “just in case” parts than actual display parts.

8. The shipping labels have added 50 pounds to the weight.

9. You lust over the two $99 banner stands in the adjacent booth.

10. The No Questions Asked Lifetime Warranty has expired.

11. It smells like the Pennsylvania Convention Center. Even Fabreze can’t kill that odor.

12. You found your distributor by flipping through the Yellow Pages of the phone book.

13. Your storage costs have exceeded your purchase price by a factor of 10.

14. Your graphics have a “Happy Days” theme, and the Fonz is still your unofficial spokesperson. “Ayyyyyyy!”

15. Someone tagged your crate with the Rolling Stones tongue graphic (and you think that’s cool).

16. It folds and weighs more than an AMC Gremlin.

17. Children flee in terror as if they’ve just seen a circus clown.

18. Your competitors gush over your booth . . . . “Don’t Change a Thing! Seriously, Not a Single Thing!”

19. You found a “Win a Free Palm Pilot” Promotional Flyer in the case.

20. Your boss says, “By golly, it was good enough for Old Joe, bless his heart and God rest his soul.”

If you answered “Yes” to any of these, put your display in the compost bin. How do you determine the expiration date of a trade show display?

For more information about trade show or event marketing, give us a call or Contact Us. We welcome the opportunity to assist you with your next show.

Article Author:

Mel White
Classic Exhibits Inc.

Dumb Stuff People Do at Trade Shows

It’s So Maddening!

Now, I’m not calling anyone “dumb,” so lower your kitchen knives and baseball bats. What I am saying is that people do really dumb stuff at trade shows. Consistently dumb stuff. Anyone who participates in trade shows could write a book on what they’ve seen over the years. Pre-show marketing and post-show leads would cover several hundred pages.

So, let’s ignore those and concentrate on the easy, quick fixes, the ones you can change now. The ones you can implement before your next show in a month.

Senior Management

Bring them . . . but not all of them. Bring the President and the CEO, assuming they are personable and knowledgeable. Don’t bring them if they love to hear themselves talk. Don’t bring the CFO, the COO, or anyone who couldn’t charm a goldfish into a fishbowl. Clients want to talk to senior management. And their presence demonstrates that your company is serious about the show.

This rule obviously doesn’t apply if you do 80 shows a year. Pick the 3 or 4 most crucial and have the “chiefs” there. Tip: It’s much easier to get a trade show marketing budget approved if senior management participates. 

Come Late. Leave Early

Most shows allow you to enter the show hall early. This gives you time to organize the booth and make any last minute changes. More importantly, it’s the ideal time to walk the show, see industry trends, and get a better sense of what your competitors are showing. If possible, bring a colleague. That way you can compare notes.

It’s also a great time to talk to the other early birds. There are fewer distractions, and you’re more likely to have a casual, informative conversation. Staying late has similar advantages. Not surprisingly, tired exhibitors can be very revealing at the end of the day.

That said . . . adhere to the formal and informal rules of the trade show floor. Don’t do anything you wouldn’t want a competitor to do in your booth.

Ignore the Competition

Many companies are arrogant about their competitors. They see themselves as “the leaders,” so what could they possibly learn? The answer is — a lot. Even knowing that you are still the leader is valuable when targeting new markets and developing your marketing strategy.

And, unless your company prohibits it, don’t be afraid to introduce yourself. Friendliness is not a crime. You may be surprised at what you’ll discover, and a friendly competitor has been known to send business your direction if the client doesn’t fit their model. Tip: Beware of the red herring. Sometimes competitors can be sneaky smart about their sales, trends, and products. 

Ignore Your Customers

It happens. It’s human nature. We feel like we don’t have to spend as much time with existing customers since we know them. However, your customers come to trade shows to learn about new products, services, and companies. They also come to mingle with colleagues, meet new people, and share challenges. They want to feel valued.

If good customer says, “I was at the show, but —

a) You were so busy no one was available,

b) I was there but just never made it to your booth, or

c) Spoke to Bob (or Jane or Homer) and they said there’s nothing new happening”

Then, you have a problem. A correctable problem but a problem.

Ignore the Social Events

As much as we want to pretend otherwise, trade shows are business in a semi-social setting. The planned social events, such as the evening gala, meet-and-greet events, award ceremonies, and receptions are still business functions. Make it worthwhile. It’s your chance to meet new people, chat with industry colleagues, bond with existing customers, and find new customers.

Can it be hard, especially if you are a wallflower? Yes . . . but . . . wallflowers have an advantage. They are great listeners, and in any large room, the ratio of talkers to listeners is about 95:1. Ask the right question (or often any question) and the rest of the night is on auto-pilot.

Tip:  For anyone under 30, Social Media ≠ Social Events. And yes, you do have to talk to people. You can’t just text them. 

Rely on Memory

Unless you’re Sheldon from The Big Bang Theory, your memory is flawed, hopelessly flawed. On Day 1, you will have little doubt that you can recall every single conversation. By Day 3, an important client will remind you that you spoke for 30 minutes about a critical new project on Day 1.

Whatever works for you, use it — paper, tablet, business cards with notes, digital recorder, etc. Yes, it’s better if everyone in the booth uses a similar system, but it’s even better if everyone takes notes that can be reconstructed at the end of the day or the end of the show. Tip: Don’t let “Joe” leave the booth at the end of the day without emptying his pockets. Otherwise, those notes and business cards will be trash can casualties or unreadable smudges by next week.

Please share your “quick fixes.” View it as volunteer community service for the less fortunate who see neither the forest nor the trees when it comes to trade shows. Don’t make me stand on the corner ringing a bell for the clueless. They can be saved!

For more information about trade show or event marketing, give us a call or Contact Us. We welcome the opportunity to assist you with your next event.

Article Author:

Mel White
Classic Exhibits Inc.

Hanging Signage For Trade Show Display

Hanging signs or signage is used to attract the target customer’s attention to a particular product or service. First Trade Show offers a variety of unique Hanging signs in tension fabric. If you are looking for custom designs, First Trade Show also offers customized hanging signs.

hanging-signage-first-trade-show

These eye catching functional structures are an economical way to guide the customer traffic to your trade show exhibit. These Hanging signs help to increase the visibility of the brand and works in coordination with other trade show products to communicate the advertising message of your company. First Trade Ahow also offers other trade show accessories such as Trade show lighting, banner stands, light boxes etc. Use the trade show products to highlight your products & services and attract the customer’s attention. Visit the site to view the trade show products displayed on the site and choose the one that suits your trade show requirements.